Event Creation

 

Provide details of the event including Event Type, Event Country, State, Installation and Event Name. Select the Public or Private radio button to determine if this event will be visible to the public. If Private is selected, the event will only be visible to logged in Event Owners and assigned delegates. If Public is selected, the event will be visible to all pre-logged in users.

Select the event start date and time, including the time zone and end date and time. In the Display From field, use the calendar icon to indicate when the event should be displayed on the TAP EventPLUS site.

Specify information for the event’s point of contact (POC). When first displayed, these fields default to show your contact details as the Event Owner.

If you want to change the default POC, type the email address of the desired POC in the POC Email field. The system locates the specified email address in the TAP EventPLUS database and populates the POC fields accordingly.

Note: The email address you specify in the POC Email field is the address to which emails will be directed to when registrants click the Send Message link on the Event Details page.

Enter a description of the event in the Information for Attendees text box. Apply text formatting as required and/or apply a link to a specific web location by typing the URL, highlighting it and clicking the Hyperlink icon.

The TAP EventPLUS application applies standard HTML code to produce text formatting in your description. For example:

[B]Bold Text[/B] for Bold Text.

[I]Italicized Text[/I] for Italicized Text.

[U]Underlined Text[/U] for Underlined Text.

[A]The TAP EventPLUS application also checks for and, if necessary, inserts http:// in front of all hyperlinked text. This is required for TAP EventPLUS to interpret the links correctly.

To view your description formatted as it will appear in TAP EventPLUS visible to public users, click Preview.

Note: Formatting may not be preserved if you copy and paste from another application.

 

To attach a file for the event, such as a PDF or Word document (e.g., Evaluation Report, Registration Report, local landmarks/points of interest, nearby restaurants, hotel details, etc.) click the UPLOAD YOUR FILES button to open and upload the appropriate file.

Once the file has been uploaded, it will appear below the UPLOAD YOUR FILES button.

• Public / Private: Select the Public radio button if you want this file to be accessible to the public. Otherwise, select the Private radio button.

• Add More Files: To add more files, click the UPLOAD YOUR FILES button again.

• Delete Files: To delete the file, click the DELETE button.

• Downloads: The number of times this file is downloaded will be listed to the left of the DELETE button.

• Description: Enter a description for the uploaded file in the Add description field.

In the Event Location section, enter the event location zip code, and click Load Address. This will pre-populate the City field.

Enter the event address in the Address field and any additional information, such as a room number or suite number in the Bldg, Room field.

Note: For security purposes, it is advisable that you include your address in the Event Location fields, and not in the event description. The Event Location fields are not visible to the public.

The logo of the agency corresponding to the event type (DoD, DOL, SVA, VA) will appear by default in the Event Logo section. To change the default logo, click the image and select another one from the Logo Library.

The TAP logo will appear by default in the Event Logo section. To change the image, click the TAP logo to select another logo from the Logo Library.

To delegate additional staff members to assist you in managing the event, select the Yes radio button in response to the statement under Delegate Roles.

Indicate the type of access you want the delegate to have by selecting from the Event Roles drop-down menu.

• Viewer Roles: Access to view the event only. Viewer delegates are not able to edit an event in TAP EventPLUS.

• Co-Owner Roles: Full access to the event, including the ability to view or edit the event in TAP EventPLUS.

Once you have selected the appropriate role, click the ADD button to display a list of users.

From this list, select the users to whom you want to grant the selected access. Locate a user by doing one of the following:

• Enter their first or last name and click Search to filter the list of users by name.

• Select a role and/or state, then click Search to filter the list of users.

Check the box to the left of the desired user name(s), and then click Assign Role to assign them as a delegate to the event.